Off-Campus Vendors

Tech vendors are invited to participate in the USU IT Expo by sponsoring a booth space during the event. We encourage our vendors to promote their products and services that support the IT Expo theme of “Here to Help.”

Gold Sponsorship: $350

One table (3'x8', more if requested)
Two chairs (more if requested)
Available space is 10'x10' (more if requested, based on availability)
Online advertisement for your company on the USU IT Expo Vendor page (includes sales rep name and contact information)

Additional Items to Bring

Extension cords and/or power strips (10' - 15')
Projectors or Flat Screens
Table Cover(s)
Signage must be free standing
Individually-packaged treats are a plus

If you have any questions or concerns, please contact Gary Egbert.

Event Details

Date: Tuesday, April 23, 2024
Time: 9:00 a.m. – 12:00 p.m.
Location: USU Taggart Student Center (TSC) Ballroom, Second Floor (650 N 800 E, Logan, Utah)
Setup: 8:00 a.m. - 9:00 a.m. (Please have all boxes/packing materials cleared from the floor by 9:00 a.m.)
Early Delivery: For large items by arrangement
Break Down: 12:00 p.m. - 1:30 p.m. If additional time is needed, please make arrangements in advance.
Prize Drawing: Held after the event, winners are announced on website and sent a notification for pick-up at the IT Service Desk

Vendor Expectations

At the event, please be prepared to:

Engage USU administration, faculty, staff, and students with hands-on demonstrations at your booth. We want your booth visitors fully engaged and interested in what you have to offer. A short looping video presentation makes a nice visual attraction.
Share quick tips and tricks that faculty can use to add value to their teaching.
Provide informational handouts and materials about your products and services.
Distribution of branded swag is encouraged.

Vendor-Donated Prizes

To encourage participation throughout the IT Expo, we ask vendors to donate at least one prize that can be given away as part of the event. Vendors will be recognized for their prize donations.
The Grand Prizes are specifically targeted to USU faculty, administrators, staff, and students. Please let us know what items you will be donating as a door prize or as a grand prize as soon as possible so that we can advertise those prizes under your company name.
The prize drawing takes place after the event. Winners, their prizes, and the prize donor are posted on the IT Expo homepage. Winners are also notified via email about the prize, including the donor, and how to pick them up at the IT Service Desk.

Shipping

Materials need to be shipped with a delivery date, at the latest, of Friday, April 19, 2024. Materials received before the event will be delivered to your display table. Please label all shipped materials with:

Utah State University Central Receiving
Attn: “Your Name/Company Name"
c/o IT Expo (April 23, 2024)
820 N 1200 E
Logan, Utah 84322

You are responsible for making shipping arrangements prior to the conclusion of the Expo.

Computer Quantity Discount Quote Participation

(Computer Vendors Only)

The final specifications and pricing on your hardware, service, and support are due on April 5. Remember to include upgrades or downgrades with their associated price changes when you submit your final quote. We also ask you to select and configure a laptop that you feel would meet the needs of the University.

Quotes received after the due date will not be considered in the final decision process.

Each vendor will present their system as outlined in the minimum requirements and show any other products they wish to highlight. Please bring a demonstration system that matches your quoted system.

We have asked computer vendors to meet these minimum requirements:

Hardware must match our needs as outlined in the system minimum requirements.
Every system (including components) must be identical.
Personal Purchase Quote for faculty, staff, and students must be available.
Documentation on parts and warranty replacement services.