2.1 Website Management
quote blockAll University Websites must be assigned to and managed by a Website Manager. The content published on University Websites must be up-to-date, accurate, and compliant with federal, state, local laws, and University policies. The frequency of website updates will depend on the type of content the University Website features, but University Websites must be reviewed at least annually. Out-of-date content, including documents, links, or other content that is no longer relevant, must be removed. Abandoned web pages must be archived or deleted. URL redirects can be implemented when necessary.
2.1.1 Content Management System (CMS) Usage
To ensure consistency, security, and maintainability across University Websites, all University Websites must utilize the University’s established Content Management System (CMS) platform. Use of alternative platforms is not permitted unless the Web Governance Committee has granted an exception. Exceptions may be considered when the required functionality is not reasonably available within the University CMS. Requests for such exceptions must be submitted in writing and must clearly demonstrate the necessity for alternative solutions. Additionally, any exceptions that are granted are still held to the standards outlined in the USU Website Policy and must adhere to security, accessibility, and other USU policies.
USU Policy 5209.2.1 quote blockquote block
Why
The University's presence on the Web is an essential tool for fulfilling its mission of teaching, research, and student academic success.
Active, designated management for University websites is meant to ensure that accurate, up-to-date information is shared in compliance with applicable USU policies and governmental regulations so that all applicable audiences are able to benefit from the information and resources available.
How
Use of the University CMS
To help support the University's website needs, a centrally-supported content management system (Modern Campus CMS) is available to build needed websites through the IT Web Team. This system utilizes the approved University web template developed by UMAC and includes many features to help website managers comply with this policy.
Websites and web tools that need to remain outside of that supported framework must have a demonstrable reason for being granted an exception to this requirement. Requests for exception can be submitted to the Web Governance Committee.
Website & Web Tools Database
USU will maintain a database of University websites and web tools and their designated website manager. This ensures that USU has a record of existing websites and web tools and who to work with in the event of needed institution-wide updates or changes.
When designated website manager changes are needed, supervisors or the managers themselves can make that update.
Communication about the annual review schedule, changes in policy, issues with compliance, etc. will be sent to the designated website manager who will be responsible for ensuring that any required work is completed within the required timeframe. They do not have to do the work themselves, but are responsible for making sure that it gets done.